MBDA Integrity Line

Why should I submit a report?

MBDA’s reputation is based on integrity and the respect of laws and regulations – both in its domestic countries and in export countries where it operates. Operating at the highest responsible and ethical standards are key to its reputation and future business success. Activities which could involve the company in unlawful practices are prohibited.

In the event there is any reason to believe that a violation of MBDA Code of Ethics, policies and/or procedures, any applicable laws and regulation has occurred, MBDA has established a specific process to report concerns of violation.

MBDA has set up a dedicated Integrity Line and associated management system to protect the persons who report issues, to foster an open culture of reporting concerns, and to remediate risks of breaches or actual breaches at an early stage.

What sort of reports will help MBDA?

The Integrity Line is designed to capture:

• violations of the MBDA Code of Ethics, policies and procedures;
• violation of any applicable laws and regulations;
• harmful conduct against persons reporting through the Integrity Line; and
• concealment attempts of wrongdoings.

It covers, but is not limited to, violations in connection with, or in the field of, corruption and influence peddling, fraud, Merger & Acquisition / Joint-Venture / alliances, money laundering, fair competition / anti-trust, insider trading, lobbying, trade / export compliance, classified information, intellectual property, human rights, product safety, cybersecurity, environment, personal data protection, harassment, working environment, workplace health and safety, terms and conditions of employment, bullying / discrimination / work practice.

The Integrity Line shall not be used to report:

• Defence classified information
• Information subject to export license
• Medical secrets
• Legal professional privilege information, deliberations of judicial proceedings, secrecy of criminal investigations or proceedings

If a dedicated mechanism exists for specific fields, such as workplace health and safety rules breaches or grievance mechanisms for instance, the breach shall be reported through the relevant designated National companies’ or functional directorates’ mechanisms.

Who can submit a report?

The Integrity Line is open to:

• Employees, apprentices, interns, graduates;
• Suppliers, customers, partners, contingent workers;
• Anyone with a working relationship with MBDA; and
• Any stakeholder wherever located in the world.

Any person issuing a report through the Integrity Line:

• must not deliberately and knowingly report wrong or misleading information;
• have reasonable grounds to believe, in light of the circumstances and the information available to them at the time of reporting, that the matters reported by them are true;
• can issue a report anonymously.

What is the process for submitting a report? How do I set up a postbox?

To submit an anonymous or personalised report, start by clicking the ”Submit report“ button located at the top of our introduction page.

There are 4 steps to the report process:

1. First, you will be asked to read some information on the protection of your anonymity and to respond to a security query.
2. On the following page, you will be asked about the category of your report.
3. On the report page, you can elaborate on your report in your own words and answer questions about the incident by simply selecting responses. You can type up to 5,000 characters into the free text field, which corresponds to a full A4 page. You may also submit a file of up to 5 MB to support your report. Please do bear in mind that documents can contain information about the author. Following the sending of your report, you will receive a reference number as confirmation that you have forwarded this report.
4. Please subsequently set up your own secured postbox. You will receive feedback from us via this postbox, including answers to questions and information about the progress of your report.

If you already have a secured postbox, you can access it directly via the “Login” button. First, you will have to answer a security query.

How are reports treated?

MBDA is fully committed to an open culture of speaking-up and listening and encourages concerned stakeholders to ask questions, raise concerns and report potential violations.

Throughout the Integrity Line process, MBDA commits to trustworthiness, impartiality, integrity, confidentiality and protection of the persons raising a report and subject to a report.

MBDA will not tolerate any retaliation by any employee of the company, and/or by the company itself, directly or indirectly, against any person who, in good faith, issued a report under the Integrity Line or provides assistance to those responsible for investigating the report. As such, any employee who makes a report in good faith will not suffer harm or be subject to any disciplinary action even if the report is later shown to be inaccurate or unfounded.

MBDA will not permit harassment against any person as a result of the submission of a report. Furthermore, MBDA will not permit any adverse employment consequences to the reporting person as a result of the submission in good faith of a report.

In accordance with applicable laws, MBDA will keep the identity of the person making the report through the Integrity Line strictly confidential.

No person being the subject of a report shall be subject of any disciplinary procedures unless an investigation finds that the violation is established. In line with national laws, the persons involved have the right to access the data that concerns them and to request that such data be corrected or deleted, where appropriate.

MBDA commits to take the protective measures necessary to prevent the destruction of evidence relevant to the report.

MBDA commits to ensure the authority, independence and competence of the persons in charge of operating the Integrity Line and associated investigations.